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The next step is to list the immediate team that will be working on the project. These owners have primary responsibility for major tasks and will be linked to specific tasks in Step 6. There should be no more than sub-objectives. Project managers need to be conscious of the project time, resources, and scope when developing the sub-objectives.
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This is arguably the most important piece of the OPPM due to the involvement of both owners and helpers. Each task generated needs to be manageable in size, so that one person can be the lead for each task. In addition, the tasks need to be distinct from each other to ensure clarity in accountability. According to the authors, two to three tasks per reporting period is optimal.
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There needs to be a link between the achievement of tasks and the achievement of objectives. This step is a matching process. All tasks must match with at least one objective. It is noted that this step is not static; the matching is flexible and changes through the progress of the project. The project timeline needs to be broken up into a discrete number of steps e.
It is required that the entire team agrees on the increment sizes since they are the meeting and report dates. To complete the project schedule, the project manager must match the tasks to the timeline. For each increment of time, a particular task will take, a circle or checkmark will be placed in the OPPM. Each person designated in Step 2 is assigned a role to each task. The authors suggest using color coordination and letters to distinguish between owner and helper.
Qualitative, or subjective, tasks are listed out on the OPPM. Measurements are depicted using stoplight colors: red, yellow, and green. This is where the budget is represented via bar graphs. The budget can be split into different groups. Before assembling the budget, there needs to be an understanding of the costs.
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The summary will clear up and ambiguities, questions, and future misunderstandings. This part of the OPPM also works as a status report and writes out an immediate future forecast. One can track the progress of the project by adding a vertical red bar corresponding to the timeline on the OPPM see Figure 2.